These terms and conditions outline the rules and regulations for the payment of the participation fee and housing at the university’s dorms used to attend Young Researchers in BioSciences International Symposium (further named as YRBS 2020), organized by Students for Nature Organisation (Organizatia Studentilor pentru Natura, Republicii Street no. 44, Postal code 400015, CIF (Tax identification number) 21422601, Social shares 760 RON) in Cluj-Napoca, Romania, July 22-26, 2020. The YRBS 2020 Official website is located at https://www.yrbs.ospn.ro.
Art. 1. These general terms and conditions will be applied to all participation fee packages and housing at the University’s dorms sold through YRBS 2020 OFFICIAL website https://www.yrbs.ospn.ro.
In this document, the following terms will mean:
Buyer: The young researcher (35 or below years old) who wants to attend the conference.
Seller: Organizatia Studentilor pentru Natura, located in Republicii St. no. 44, Postal Code: 400015, CIF (Tax identification number) 21422601, Social shares 760 RON, Cluj-Napoca, Romania. Tel.: +4 0724 414 749, Email: firstname.lastname@example.org.
Participation fee: the fee that each participant wishing to attend the conference is required to pay according to the current study level.
Housing fee or accommodation fee: the fee that each participant who opted on the registration form for accommodation at the University’s dorm during YRBS 2020 is required to pay.
Trip fee: the fee that each participant who opted for a trip near Cluj-Napoca on the registration form is required to pay.
Symposium or YRBS 2020: will always refer to Young Researchers in BioSciences International Symposium.
Active participant – refers to any participant who will present a paper (either oral or poster presentation)
Attendee – refers to any participant who takes part in the event but is not actively involved in presenting a paper
Volunteer or organizer – refers to any participant who is actively involved in organizing YRBS 2020.
Art. 2. At the symposium only the following participation fee category is available:
Cat. A Early Payment – Bachelor and Master students (100 Euro, Payment by May 5th, 23:59 GMT)
Cat. B Early Payment – PhD students (150 Euro, Payment by May 5th, 23:59 GMT)
Cat. C Late Payment – Bachelor and Master students (150 Euro, Payment by June 1st)
Cat. D Late Payment – PhD students (200 Euro, Payment by June 1st)
Cat. E Attendee (65 Euro, Payment by June 1st)
Categories A to D covers: Conference materials: Abstract book, Printed program, Badge, Personalized gift. Meals and social events (between June 22-25, 2020): Welcome dinner, Coffee/Tea breaks, 3 Lunches, City tour, Closing ceremony and Farewell dinner.
Category E covers: The fee covers: badge, city tour, meals and social events.
Category F: accommodation fee (50 euro, payment by June 1st) and includes accommodation in Babes-Bolyai University’s dorms (one bed in a room of 2 people) for 4 nights.
Category G: trip fee (20 euro, payment by July 15th) and includes transport near Cluj, one meal and tickets.
Art. 3. There are two payment options:
1st Direct Bank Wire Transfer according to details from our email,
2nd Debit or Credit Card via NETOPIA mobilPay.
Art. 4. Conference Registration Policy
General Information: One registrant can submit up to 2 abstracts for consideration. The abstracts should be formatted as indicated in the Registration page (Fee and Registration). Submitting abstracts will not guarantee acceptance. A registrant cannot give more than one oral presentation.
After Registration and Submission the Abstract, the abstract will be evaluated by the Scientific Advisory Board and accepted abstracts will be announced to registrants in order to pay the right Participation FEE.
If an accepted participant has opted for accommodation and trip will also have to pay by the time indicated at Art. 2.
Art. 5. Cancellation and Refund Policy
The participant who already pays the participation fee, respectively accommodation and/or trip fee can any time and by any reason to cancel his/her participation in the event by sending an e-mail to email@example.com explaining the reason for cancellation and refund will occur as follows:
- Cancellation until June 10, 2020: refund minus an administration fee of 20%;
- Cancellation until July 1, 2020: 50% refund;
- In case of cancellation after July 1, 2020, no refund is possible.
Art. 7. Types of Data Collected
While using our webpage, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personally, identifiable information may include, but is not limited to: Email address, First name, and last name, Phone number, Address, State, Province, ZIP/Postal code, City, dietary information.
Cookies and Usage Data
Organizatia Studentilor pentru Natura uses the collected data only for the following purposes:
To provide information for organizing the symposium.
To notify you about changes related to the symposium.
To allow you to participate in interactive features related to symposium when you choose to do so.
To provide customer care and support.
To monitor the usage of the symposium.
To detect, prevent and address technical issues.
By email: firstname.lastname@example.org
By visiting this page on our website: https://www.yrbs.ospn.ro/contact-form/